If you're still undecided about going paperless, here are 10 reasons you should make the change to reap the benefits for years to come:
- Accelerate business processes
Going paperless allows your business to grow faster - no matter where you work. With digital forms and electronic signatures, you no longer need to print documents, set up appointments manually, or submit hard copies. Digital invoicing saves you the cost of having forms professionally printed and mailed. By paying electronically and sending digital checks, you can keep tight control of your cash flow without having to worry about running to the bank to deposit money.
- Satisfying customer needs for speed and service
Accelerating your business processes benefits both your organization and your customers. Sending documents to your customers inbox shows them that you value their time, allowing them to review these documents at their leisure and digitally sign them. Customers prefer self-service for simple interactions, such as placing orders, searching for company information, and filling out online forms. They expect this convenience and look for businesses that can provide it.
- Create a smoother workflow for your employees
How much time do your employees spend in the office reading papers? It takes hours to complete routine manual tasks like printing documents, making sure customers fill them out, scanning completed forms, attaching those files to digital records, and then submitting documents. that sheet. That busy work keeps your team away from higher-value interactions. By embracing digital transformation as a whole, your team will have more time to devote to customer service and satisfaction. Digital processes also allow you to automate everyday tasks and collaborate with team members more easily.
- Save on supplies, storage
Add up how much you spend annually on paper services, supplies, printer maintenance, and file storage, and you might be surprised by that total. Adopting a completely digital, paperless workflow saves money that you can use for more important business needs.
- Environmental Protection
Almost half of business waste is still physical paper. By conserving paper, you will reduce your carbon footprint.
- Guaranteed higher accuracy
When customers can fill out forms at their leisure, they are more likely to enter their information carefully and accurately. On the employee side, using a digital workflow reduces the risk of incorrect data entry or lost documents.
- Provides better security
Digital workflow allows you to store documents in the cloud, which is more secure than keeping private and sensitive files in the office. Multi-layer mobile security and encryption protects digital documents, limiting access to authorized users. Unlike paper files, digital files are stored and backed up in the cloud so they cannot be lost due to a disaster.
- Expand your office
Using paperless technology empowers employees on the go. Your office can be completely mobile, and you can make contracts, complete purchases, and receive emails from a single device.
- Become more flexible
Digital forms also offer greater flexibility than printed paper. On mobile devices, digital forms can be updated instantly from the central portal, ensuring all team members are in line with update requirements. And with automated workflows, orders or reports can easily be routed to the right people for follow-up.
- Enabling easier access to information and collaboration
With all-digital paperwork, team members can create, edit, and update files more efficiently. Since data and reports can be accessed by all authorized employees at any time, collaboration is easier than ever, no matter where your team is working.